Business Expenses

Mileage Tracking For Construction Workers

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Construction Worker Hard HatsYou’ve been running back-and-forth from the job site all day and the last thing you want to do is sit in your truck and write down your mileage for the day. 

…Every. Single. Day.

Unfortunately if you’re still using mileage log books then you have no choice. Mileage needs to be logged and the entire manual process is your responsibility. As is collecting receipts and turning in all of the paperwork on time to make sure you’re reimbursed or that you’re staying on top of your tax deductible mileage for the year.

If you’ve read our piece on mileage log books you’d know that we understand exactly how you feel – mileage logs are outdated. The good news is mileage tracking apps like Everlance can help solve this problem completely.

And that’s just if you’re the employee!

Let’s say you’re on the other side of that coin. You run a medium-sized construction company with job sites all over the city, or region, and you’ve got 50+ employees that need to hand in their mileage logs and receipts by the end of the month in order to catalog everything and process reimbursements.

Wouldn’t it be nice if you just had something that did the bulk of that job for you? There is! Everlance Teams is a solution that helps thousands of companies stay on top of their employees mileage & expenses.

Whether you run a large construction company or just have a couple of workers – Everlance Teams can help you manage all of the mileage & expense tracking you have to do, all with one awesome dashboard for viewing your trips, a simple solution for adding/deleting employees and 1 low-cost bill.

It quite literally saves hundreds of hours over the course of a year eliminating the employee-overhead for collecting, compiling & reporting and most importantly gives you and your employees the time to do what you do best – work.

Ask yourself this.

  • How many hours are wasted every month by your staff gathering receipts and log books?
  • How efficient is your reimbursement process?
  • How effective is your current expense tracking & reporting system?

Everlance Teams solves these problems.

You’re too busy managing a team, or driving to job sites to stop and track mileage every day. Yes, it has to be done, but so does getting fuel in your vehicles or waiting for subs that don’t show up – it’s just a whole lot better if you don’t have to, right?

Exactly! So enough of the talk, let’s dive into how Everlance works and what we can do for you.

How Everlance Teams Works

Key Features: Everlance Teams

  • Automatic Mileage Tracking
  • Effortless Expense Tracking
  • Unlimited Receipt Storage
  • Reporting Dashboard

1.) Automatic Mileage Tracking

Accurate Employee Mileage Tracking

Everlance uses GPS running silently in the background to track mileage and assess the IRS-compliant standard mileage rate to each applicable mile.

This means that when you’re using the app you can view your savings in real-time!

Each trip is automatically logged from start-to-finish with all of the detail in-between giving you a complete picture of where your employees have been and the mileage they have accrued.

That’s right. Unlike companies like MileIQ we show you the entire route for every employee using the app.

This automatic tracking feature allows your employees to focus on their job, not writing down mileage or saving receipts. The only requirement is that they swipe to classify the trip at the end of the ride.

If the trip is classified as Business it’s a legitimate IRS-deductible expense or valid for reimbursement.

If the trip is classified as Personal it cannot be expensed or reimbursed.

This is just one of the great features that makes both the employer and the employee much happier. We take care of the tracking so everyone can do their job.

2.) Expense Tracking

Another useful feature is expense tracking which helps streamline expense reporting. For iOS devices this is an automatic feature for Everlance Premium users and Everlance Teams users.

All a user needs to is add their bank account or credit cards and we track and log the expenses automatically.

If you wish, users can manually add any expense separately with just a few clicks! This method gives everyone ultimate control over their expense reports.

3.) Unlimited Receipt Storage

Receipts are probably one of the most difficult items to catalog and deliver. It relies on a lot of trust and responsibility when you have a large team and even the most responsible people can lose receipts for cash purchases.

While it’s true that per diems can often take care of the need to itemize expenses and save receipts, for many industries this just isn’t an options. A large fleet of electricians for instance are traveling to-and-from job sites all day and then back to HQ. This isn’t a typical per-diem scenario. If an unexpected expense occurs they have to document it.

Another example would be real estate agents. If you’re the CEO of a large real estate agency and want to buy Everlance for your whole team to replace the current expense system you have in place, chances are you’re going to need accurate expense reports and receipts.

The same thing for State & Government agencies. Receipts are important and when you use Everlance logging receipts is as simple as taking a picture on a smartphone!

Everlance stores receipts securely in the cloud forever. No more lost receipts. No more shoeboxes or crumpled up receipts in a pocket – just accurate copies directly available for export when needed.

4.) Reporting Dashboard

Everlance Teams Dashboard

The Everlance Dashboard is one of best features we have to offer employers.

Tracking mileage and expenses is one thing, and we do that well, however what good is it if you can’t see it or manage accounts?

This is why we created the Dashboard to give employers the ultimate control over employee expense reporting.

With the Dashboard you can do all of this…

  • Easily setup employees by inviting them via email.
  • View a quick snapshot of your employees mileage and
    expenses.
  • Export detailed data at anytime to view in
    excel or PDF formats.
  • Group Billing: 1 Credit card for all.

More importantly, you have all of the control. Expense reports are in on time (and automatically) with minimal effort for either you or your employees.

Our goal is to make mileage & expense reporting as efficient as possible and the Dashboard is the way it all comes together in one beautiful, easy-to-use package.

In Conclusion

Mileage tracking with Everlance Teams saves you hundreds of hours of time and thousands of dollars per year. Even more importantly is the fact that you can manage your entire team with just a few clicks of a button, and reports take just seconds to export into your desired software, like Quickbooks.

Everlance just makes mileage tracking and expense reporting easier for everyone. And, at $25/mo per user it’s incredibly affordable.

If you’re ready to give Everlance Teams a try head on over to our Teams page and fill out the quick form. We promise we’ll get back to you promptly, answer any questions you have if you’re ready to get started we’ll help you get setup ASAP.

 

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Dan Trapp is a longtime Internet marketer that works on Content @Everlance. When he's not busy tapping keys for the Everlance blog he's attempting to convert clicks into happy users.

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