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The Problem 

Many businesses—from beverage distributors to property management companies and community-based organizations—struggle with mileage reimbursement. They rely on outdated tools, like odometers, paper mileage logs, and inconsistent forms.

These outdated systems are cumbersome and have too many hands involved. Even worse, because they’re disorganized and not auditable, they often fail to be IRS-compliant. 

The Solution

So, today we’re going to focus on the modern way to approach employee mileage reimbursement in 2021. Rather than relying on illegible mileage logs, let’s take a look at how you can use a smartphone app and a powerful Team Dashboard to make your mileage program easy and painless.

How does employee mileage reimbursement work?

Employee mileage reimbursement programs are often as unique as their organizations. Typically, they rely on lots and lots of paper logs or Excel spreadsheets. Then, the finance department is tasked with a behemoth of a task: tracking down individual reports, verifying routes, and then individually approving reports.

Old way vs new way

How do I set up a new mileage reimbursement system?

If you’re ready to simplify mileage reimbursements, it’s time to update your program.

Once you look at the other options out there, we’re confident you’ll be interested in Everlance Business. We’ve combined our intuitive app with a powerful admin dashboard; this means that your whole team is sure to love it. We also have a top-notch Customer Success team who will partner with you to help your team through the transition.

Setting up Everlance Business is easy as 1-2-3:

Step 1: An administrator creates an account and invites the team.

Step 2: Team Members download the Everlance app and decide on their tracking style.

Step 3: You’re ready to go! 

Are you interested in learning more?

Learn More About Everlance Business

What are the benefits of the “new way”? 

With the new way to manage mileage, there is a suite of benefits that extend beyond significant cost savings. With intuitive and smart technology, you’re sure to ensure salesforce effectiveness, keep your team happy, and save administrative time across the board.

Cut costs easily 

It’s time to ditch the outdated approach to tracking mileage, which often involves pen/paper and an odometer. This method leads to significant time waste and inaccurate mileage reports, which means more money spent. Instead, rely on accurate GPS mileage tracking. With precise route information, you can rest easy knowing that you’ll be fairly reimbursing your employees. No matter when or how often you reimburse your employees, super accurate mileage logs are sure to cut costs.

Leverage powerful business insights

With access to your team’s data, you’ll be able to use this information to ensure salesforce effectiveness, optimize stipends, and more. Make sure you are optimizing stipends, tracking how much your reps are driving, and staying connected to your team.

Keep employees happy

Employees want to spend time focusing on what matters, to be reimbursed quickly, and a clear reimbursement policy. That’s why they appreciate using intuitive GPS mileage logs and a centralized reporting flow. This easy-to-use technology helps employees save hours every month and get paid even faster.

Save admin time, so your team can focus on more important things 

Thanks to the latest automation and personalization features now available, the new way to manage mileage promises to save time for stakeholders across the organization. 

With an admin dashboard, you can easily manage your team's mileage and expenses from a central location. An administrator can log in to their dashboard and pull reports for each employee with a few clicks, rather than tracking down individual mileage logs and expense reports—a significant time saver!

Stay audit-ready

Make better use of your team’s time and energy by getting compliant now, rather than later. Plus, you and your team will rest easy knowing your audit-ready. 

Meet Everlance Business.

Everlance Business is employee mileage reimbursement for the 21st century. 

We've combined our #1 mileage & expense tracking app with a powerful admin dashboard to help organizations manage their mileage & expenses. We want to partner with you to create a seamless reporting flow that leverages innovative technology. 

Everlance Business takes the tedious work out of mileage and expense tracking, integrates the reporting flow, and enables powerful business insights. It also makes mobile reporting more accurate and easier than ever for all stakeholders—no paper, no odometer, and no unnecessary hours wasted on tracking down individual reports. 

We’re the mileage experts, with over 1.5M individual consumers relying on our app to track their business miles. Whether you want a CPM or FAVR program for a team of 5 or 50,000, we’ve got you covered.

Are you ready to take control of your mileage?

Everlance Business is the new way to manage employee mileage reimbursement in 2021.

With Everlance Business, you’ll save time, money, and headache on your mileage reimbursement program. 

Time and cost-saving features include:

  • Automatic & reliable GPS trip tracking
  • Credit card integration, receipt uploads
  • Manager approval process
  • IRS compliant excel downloads
  • Custom account settings such as favorite places, custom expense codes, etc.
  • Intuitive app features such as Work Hours, Favorite Trips, and more

Are you ready to make the switch? Visit Everlance Business to learn more and sign up for free today.