When’s the last time you stopped to consider if your vehicle program was worth the cost?
Since many vehicle program managers aren’t satisfied with their programs, it can seem like there’s no perfect solution.
But you shouldn’t have to shell out a major part of your budget for a lackluster program.
If it’s been awhile since you re-evaluated your vehicle program, consider the following questions:
As you consider what you need from your vehicle program in the future, check out this infographic that details some of the key differences between Everlance vs. other vehicle program providers. Or keep scrolling to read 6 key facts to know while comparing vehicle programs.
With Everlance, flexibility is non-negotiable.
Your team has unique goals, challenges and needs—shouldn’t your vehicle program be as unique as you are? Too many companies get locked into inflexible contracts with one-size-fits-all programs that can’t be changed and don’t really fit their team needs.
Instead, Everlance offers customizable program options and unique solutions to fit your team’s needs.
Want to have some employees on a CPM program and some on FAVR? No problem.
Want to slowly transition away from your company fleet and add only a handful of your employees each month to your reimbursement program? We can accommodate that, and make sure you’re only paying for the seats you’re using.
Have a high-turnover staff and need to add and remove seats from your reimbursement program regularly? We’ve got you covered there, too.
Everlance offers a variety of vehicle programs and add-ons to fit the needs of your team. If you have more questions about our suite of products, check out our solutions for companies or schedule a 15-minute call with our team to see how our products can help your team.
CPM programs: With a cents-per-mile program, you can reimburse your team based on a set amount per mile driven, whether that’s at the IRS standard rate or another amount. Feel confident you’re reimbursing accurately with our automatic mileage tracking (hassle-free for drivers and admins!) and automate report approval flows to save time.
FAVR programs: For a more data-driven solution, a Fixed and Variable Rate (FAVR) program allows you to tailor your reimbursements via fixed payments and variable rates based on zip code, car type, mileage driven and more.
Flat allowances: Some companies prefer to provide employees who drive for work with a flat allowance to cover gas and upkeep costs. With Everlance, you can make sure you stay IRS-compliant with accurate (and automatic) mileage logs to support monthly allowances.
Expense management: Manage mileage and expenses together in our all-in-one platform, complete with credit card integrations, receipt storage, expense reports and more.
Driver Checkup add-on: Reduce business risk from your vehicle program with our Driver Checkup product. We’ll help you verify employee’s driver’s licenses, auto insurance coverage and motor vehicle records (MVRs) to keep things running smoothly and de-risk your program.
Reimbursement processing add-on: Make reimbursing employees even easier with Everlance’s end-to-end solution. From tracking miles to reimbursing employees directly for mileage via direct deposit on a consistent basis, your employees will always be taken care of.
Even better, you can manage any and all of your vehicle program needs and solutions all in one easy-to-use platform! No more chasing down paper trails, endless Excel spreadsheets or complicated software.
Our customers say Everlance is pretty easy to use—but what happens when you have questions, need support or want to reach out about a feature you’d like to see created?
That’s where the Everlance support team comes in.
Our customer service team members are available 7 days a week for support via phone, chat or email—whichever you prefer. Having exceptional, accessible support for our customers is a core value of ours—that’s why over 40% of our team is dedicated support staff!
For enterprise customers, you’ll get a dedicated customer success manager to help make sure your program is meeting your needs and brainstorm solutions to any updates or questions that might come up. You’ll also get VIP support with responses within 24-hours, every time (although the average response time is within 2 hours).
It’s very user-friendly. We hire a lot of people who…maybe aren’t as tech-savvy, but the thing is, you really don’t have to be tech-savvy to use this. We really haven’t had any issues because it’s so user-friendly.”
Jason, Head of Operations at StreetDelivery
By switching gears and having the same minimum requirements met, but significantly improving the user experience, our adoption and usage has been much better. I feel like Everlance’s user experience is probably the most user-friendly out of the different solutions that we've evaluated.
Sean Taylor, Vice President, Business Administration at Wil Fischer
At Everlance, we want to make your vehicle programs simple and effective—and that starts with clear and consistent pricing.
You won’t find any hidden fees or strings after you sign up.
No annual price increases or confusion around what your actual cost is.
In fact, our pricing is listed out right on our website!
If you’re curious about if you could save money on your vehicle program by switching to Everlance, check out our pricing, or schedule a quick call with our team for more details about your specific situation.
In addition, with Everlance you get a ton of features included at no additional cost with your vehicle program—things like expense tracking, a named Customer Success manager, live admin and user training, VIP support and more.
Imagine not having to worry about increasing fees with your vehicle program.
Everlance’s transparent pricing and 3-year price lock option means you get flexibility for whatever your team needs.
Today’s work world—with changing employee preferences and rapidly advancing technology—is constantly shifting. You need a flexible and agile vehicle program (and a provider team!) to keep up.
With Everlance, you know exactly what you’re paying for each month. Plus, our mid-sized team is small enough to be quick and agile, but large enough to provide you with the support and innovation you need to keep up in today’s world.
When it comes to the fast-paced rise of technology, and what workers expect from technological solutions, you need a team that’s nimble and ready to keep up.
More than a quarter of Everlance’s team is dedicated to R&D and making sure our products always have the features your team needs. Because we’re not locked into outdated technologies and ways of doing things, we are able to simply focus on listening to our customers and innovating user-friendly technology and services to meet your needs.
We’re continually improving our product to be more innovative and useful for teams just like yours—that’s why we’ve released 49 new features already in 2022!
From small improvements like being able to add tags to your trips and expenses to big new features like Compliance Verification and SSO, we’re constantly working to make our technology better.
With more than 20,000,000 miles tracked with Everlance, we know a thing or two about mileage tracking.
Namely: how to do it automatically, accurately and easily, every time.
With Everlance, you get unlimited automatic mileage tracking for your team, which means drivers don’t have to remember to start and stop tracking at the beginning and end of each trip. Just set it and forget it—really.
The Everlance app will detect when you’re driving and record trips for you. At the end of the day, drivers can swipe left or right to classify their trips as business or personal and then easily submit reports for your administrative team.
We power mileage tracking and vehicle programs for construction teams, beverage distributors, community-focused organizations and nonprofits, medical equipment providers, insurance teams, and more. From small, local organizations to teams of thousands, we’re here to help keep your team on the move.
Whatever your industry or size, we’re here to make your vehicle program easy, efficient and within your budget.
Everlance is the simple way to lower your vehicle program costs while making life easier for your employees.
As a modern Software-as-a-Service provider, we offer flexible, technology-first programs for Fixed & Variable Rate personalized reimbursements, Cents Per Mile reimbursements, expense management, risk management and mileage tracking. Whichever program(s) you choose, you can count on elegant technology, white-glove service and ongoing innovation to meet your needs.
See a demo or schedule a 15-minute call with us today to learn more about how Everlance can help you lower costs and save time →
Running a small business can be complicated—that's why we created this guide. Learn more about small business mileage and expense tracking and how it can help your business.